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VAS Metering

VASFlow

Copper and aluminium cable drums lining a high-bay East African industrial warehouse aisle

Vertical-Adaptive Stock

Inventory that fits how East African manufacturers actually work.

VASFlow is multi-tenant stock, credit, POS, and production paperwork for cable plants, hospitals, schools, shops, and more - with Ready Goods Transfer built for East African Cables-style flows.

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Scroll - plant to dispatch

From plant to dispatch

Copper. Aluminium. Warehouse.

One tenant, three floors of the same story - production paperwork that follows the drum, not a generic SKU list.

Copper plant

Rod payoff and extrusion stay on the floor. VASFlow tracks metres and drums before anything leaves the bay.

Aluminium plant

Coiling, overhead crane, and dual UOM - the same SKU in metres and reels, without a second spreadsheet.

Warehouse dispatch

Labeled SKUs, forklift aisles, and Ready Goods Transfer: warehouse is the source of truth at the dock.

Copper cable extrusion line on an East African factory floor
Copper plant
Large aluminium cable drum being coiled in a high-bay plant
Aluminium plant
Forklift carrying cable drums down a warehouse aisle with labeled SKU cages
Warehouse

Paperwork as the workflow

LPO, then production, then the delivery note.

  1. 01

    Local purchase order

    Procurement-only LPOs with gapless numbering. Requests come in-app - not a side email chain.

  2. 02

    Production

    Credit Control or the CEO signs off before the line runs. Production sees every LPO; it may run only the approved ones.

  3. 03

    Delivery note

    Partial issues are allowed. Overproduction alerts Procurement to raise a new LPO instead of silent extras.

Local purchase order, production job ticket, and delivery note on a credit-control desk overlooking cable drums
Warehouse dispatch and sales shaking hands over a POS credit desk with cable drums behind the counter

POS - credit - warehouse

The handshake at the counter.

Cash POS confirms immediately. M-PESA and bank wait for Credit Control. Warehouse prepares the sales order; POS types a name to sign after physically checking the goods.

  • Procurement-only LPOs with gapless numbering
  • Credit Control or CEO approval before production
  • Partial delivery notes and overproduction alerts
  • Cash POS now; M-PESA / bank pending confirmation
  • Typed electronic sign-off at dispatch

Then hospitals, shops, schools

Industry templates

Onboarding maps roles, sites, and departments to the right modules.

Keep scrolling - templates slide across

Manufacturing

Cable manufacturer

Ready Goods Transfer, dual UOM (metres + drums/reels), metal/size/voltage attributes, POS, credit control, and special orders. Designed for East African Cables-style plants.

Manufacturing

FMCG manufacturer

Batch/lot production, pack sizes, expiry where needed, purchases into raw materials and finished goods.

Manufacturing

Steel manufacturer

Heat/lot tracking, length/weight UOM, mill-to-warehouse transfers.

Manufacturing

Fabric manufacturer

Roll/lot inventory, colour/width attributes, greige-to-finished transfers.

Manufacturing

Generic manufacturing

Make-to-order or make-to-stock with purchases, production completions, and warehouse locations.

IT

IT assets & spare parts

Serialized assets, spare parts min/max, assignment to staff or sites.

Health

Hospital

Ward/pharmacy stores, FEFO, batch and expiry, controlled issue to departments.

Health

Clinic

Smaller clinical store with expiry/batch and simple purchasing.

Health

Pharmacy

Retail/hospital pharmacy: batch, expiry, FEFO, POS-style issue.

Retail

Shop / kiosk

Simple stock, purchasing, and cash/M-PESA POS.

Retail

Supermarket

Multi-till POS, receiving, shelf locations, and basic promotions-ready catalog.

Education

School store

Books, uniforms, lab supplies issued to departments or sold to students.

Education

College store

Campus stores for consumables, workshop materials, and bookshop.

Education

University stores

Multi-campus stores, faculty allocations, and capital vs consumable items.

Distribution

Distributor / wholesaler

Multi-warehouse stock, sales orders, van/route-ready quantities.

Construction

Construction

Site stores, project issues, and returns from site to central yard.

Hospitality

Hospitality

Kitchen, bar, housekeeping, and F&B stores with recipe-ready items.

Public & NGO

NGO / government stores

Grant/program tagged stock, issuance to facilities, and audit-friendly documents.

Same processes as the decks

How to use VASFlow

In-app how-tos - the same processes covered in PDF brochures and PPT decks.

Create a workspace

  1. Open Sign up and create an email/password account.
  2. Complete onboarding: company name, tenant code, industry template, sites, and departments.
  3. Wait for platform super-admin approval (info@vasmetering.com). You will see a pending screen until then.

Ready Goods Transfer (cable manufacturers)

  1. Anyone except Procurement submits an in-app LPO request (email notification is sent).
  2. Only Procurement raises an LPO with a unique {CODE}-LPO-{YEAR}-{seq} number.
  3. Credit Control or the CEO approves the LPO.
  4. Production can see all LPOs but may run production only on approved ones.
  5. Production issues a delivery note (partial or full). Overproduction notifies Procurement to raise a new LPO.

Point of Sale

  1. Walk-in cash sales are confirmed immediately — no approval.
  2. M-PESA and bank transfer are recorded as pending until Credit Control confirms (no live Daraja API in v1).
  3. POS raises a commercial invoice; warehouse prepares a sales order (partial allowed).
  4. POS types their name to electronically sign after physically confirming prepared goods, then stock is deducted.

Credit control

  1. Credit Control, Finance Manager, or CEO set customer limits (visible to POS, Sales, Procurement, Finance, CEO).
  2. Credit orders are in-app requests to assigned salesperson(s), with Procurement notified.
  3. A salesperson must accept before Procurement can raise an LPO. Exceeding the limit is blocked with a clear message.

Special orders

  1. Sales submits an in-app special-order request to Procurement.
  2. Procurement raises an internal LPO; Ready Goods Transfer continues from there.

Open the full how-to guide

VAS Metering

Start with the floor you actually have.

Cable plants first. Hospitals, shops, and schools on the same tenant model.

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