How to use VASFlow

These how-tos match the PDF brochures and PowerPoint decks in docs/brochures and docs/presentations.

Create a workspace

Open Sign up and create an email/password account.
Complete onboarding: company name, tenant code, industry template, sites, and departments.
Wait for platform super-admin approval (info@vasmetering.com). You will see a pending screen until then.

Ready Goods Transfer (cable manufacturers)

Anyone except Procurement submits an in-app LPO request (email notification is sent).
Only Procurement raises an LPO with a unique {CODE}-LPO-{YEAR}-{seq} number.
Credit Control or the CEO approves the LPO.
Production can see all LPOs but may run production only on approved ones.
Production issues a delivery note (partial or full). Overproduction notifies Procurement to raise a new LPO.

Point of Sale

Walk-in cash sales are confirmed immediately — no approval.
M-PESA and bank transfer are recorded as pending until Credit Control confirms (no live Daraja API in v1).
POS raises a commercial invoice; warehouse prepares a sales order (partial allowed).
POS types their name to electronically sign after physically confirming prepared goods, then stock is deducted.

Credit control

Credit Control, Finance Manager, or CEO set customer limits (visible to POS, Sales, Procurement, Finance, CEO).
Credit orders are in-app requests to assigned salesperson(s), with Procurement notified.
A salesperson must accept before Procurement can raise an LPO. Exceeding the limit is blocked with a clear message.

Special orders

Sales submits an in-app special-order request to Procurement.
Procurement raises an internal LPO; Ready Goods Transfer continues from there.

PDF brochures and PowerPoint decks live in the docs folder after generation. Open in-app help

Install VASFlow

Add this app to your home screen for faster POS and warehouse use, including offline access.

Install available on this device